Productivity Secrets of Small Business Owners

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Running a small business takes a lot of hard work. Many successful small business owners, however, find that they can get the most out of their days by using a few tricks that make them more productive. Working hard certainly helps, but they also have to work smart.

Try these five secrets from successful small business owners to make yourself and your business more productive.

Hire a Personal Assistant

Small business owners shouldn’t waste time on simple tasks. A personal assistant can file paperwork, proofread memos, and coordinate schedules while business owners focus on running the organization.

Small business owners who do not want to spend much money on a personal assistant may want to consider using a virtual assistant. There are several companies that provide affordable virtual assistant services. Many of them offer customizable membership plans designed to meet the unique needs of each individual client.

Use a Smartphone to Organize Tasks

To-do lists are an essential part of completing complicated tasks. They help small business owners concentrate on the goals they need to accomplish.

Today’s technology makes it easier for business owners to stay on schedule. Don’t bother with a paper calendar that you can’t easily carry with you at all times. Business deals get made out in the field, not sitting around the office. Go digital and put your to-do list on your smartphone on a reliable net work so you can access it at any time.

Some of the best to-do list managers include:

All of these task managers let business owners create schedules that keep them focused throughout the day.

Put an End to Multitasking

A lot of people think that they are good multitaskers. Research shows that nearly all of them are mistaken about their abilities. In reality, only about 2.5 percent of people can concentrate on more than one task without any performance decline.

Small business owners can boost their own productivity levels by concentrating on one task at a time. Limiting interruptions can also help by setting specific office hours and reducing access to media. Owners should let managers and employees know that they can only come into the office during the office hours. If that method doesn’t work, business owners may want to require scheduled meetings.

Insist on Organization

Small business owners can benefit from keeping their offices and desks organized. They should expect the same level of organization from their employees. Doing so can significantly increase productivity while keeping people more satisfied at work.

Anyone who has worked in a cluttered office can identify reasons why people don’t work efficiently in disorganized environments. Clutter reduces efficiency by:

  • Increasing the number of workplace accidents
  • Making information and files difficult to locate
  • Increasing the amount of time it takes to complete even the simplest tasks

The bottom line is that poor organization makes it nearly impossible for an office to run smoothly. When people don’t know where items are, they have to waste time searching for them. That alone should convince anyone to spend a few minutes each day keeping the office organized.

Set Aside Time for Reflection

Some entrepreneurs feel like they aren’t getting ahead unless they spend every hour working as hard as possible. Unfortunately, these business leaders usually become less efficient as they become more stressed and tired. Business owners can avoid this by setting aside a little time each day for reflection.

Mindfulness plays a key role in improving productivity while helping business owners make smarter decisions. Setting aside just 15 minutes of each day to focus on breathing can reduce stress. With less stress, owners can manage their companies better. Some studies even show that leaders who practice mindfulness have happier employees. Those employees, in turn, become more productive, possibly because they don’t have grumpy bosses making them anxious.

Individuals have their own responses to productivity tips. Some of these ideas may work better for you than others. Which ones sound like they could match your preferred work and management style? Have you ever tried any of these tips to see if they make you more productive?


Image via Flickr by 泰德

Ashley is a full time student writing her way through college. When she’s not writing she enjoys hiking and any other outdoor activity imaginable.

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